Like Dr. Seuss Says: The Shorter, The Better

The writer who breeds more words than he needs, is making a chore for the reader who reads.”
― Dr. Seuss 

I’ve written a lot about blah blah text, marketing buzzwords and the fact that in business-to-business communications, less is truly more. 

And here I go again!

Concise text makes it easier for readers (prospects) to comprehend meaning, since most folks scan marketing-related content and rarely read every word.

Especially on a website, web visitors are impatient and don’t wade through overly promotional text.

The following is a fictionalized example of website copy which might be rewritten for  a client project.  This example might seem over the top, but it is a common scenario.  While the actual wording has been changed to protect the innocent, the essence of the rewrite is authentic.

Each version shares the same message – but one version is nearly 100 words longer. Is shorter better?  You decide.

ORIGINAL "About XYZCleaners" – 132 words:

Since 1998, XYZCleaners has provided comprehensive custodial services to help the area’s leading financial institutions, retail stores and education institutions access high quality custodial care.  With a unique perspective on custodial services,  XYZCleaners was a pioneer in bringing improved custodial services to their regional market.  Meeting the rising demand of companies looking for new and better ways to serve their customers, XYZCleaner’s vision and commitment to customer service and custodial innovation have helped the company become an industry leader in custodial care. Today, with over 120 employees, XYZCleaners provides the largest selection of services of any custodial service provider in the area. Our team of highly trained custodians and cleaning professionals are proud to offer a diverse set of janitorial services and customized programs for all building, retail and office cleaning needs.

Revised "About XYZCleaners" – 38 words:

XYZCleaners provides the largest selection of quality custodial services in the XYZ City area. For over a decade, leading financial institutions, retail stores and education institutions turn to XYZCleaners for customized services delivered by highly trained cleaning professionals.

Buzzwords and the Bull***t Generator

The buzzwords are getting to me.  Previous B-to-B Blog posts have addressed this same topic, but lately I’ve got buzzword fatigue.

In meetings, I’m hearing phrases like: “Dial it back”, “Let's get on the same page”,  “Let’s table this”, “Circle back”, “leverage”, “disconnect”, “synergize”. Are these words supposed to streamline communication and boost work camaraderie?

They seem to be having the absolute opposite affect.

Much of marketing-speak is the same way. Why make it difficult for prospects?  Why put a high falutin name to a product to make it so much more complicated then it is, which only serves to confuse?

Example:  why call something a “manual scribing implement” when it is simply just a “pen”? 

Please Hold the Fluff

A fast look at high-tech marketing materials reveal a plethora of meaningless marketing words including:

• Leverage
• Empower
• Best-of-breed
• Functionalities
• Integration
• Mindshare
• Synergistic (ergh!)

The Bullshit Generator

Today’s exercise of wading through volumes of buzzword-laden documents reminded me of a funny website I recently stumbled upon called “The Bullshit Generator”

The online calculator randomly generates phrases like:

• streamline innovative methodologies
• enable dynamic communities
• reintermediate user-centric networks

Just hit “enter” and you’ll get gems like: “Seize mission-critical convergence” Wow!  What fun!

Less is More

Corpspeak, buzzwords, lingo and marketing-speak can drive me crazy.  It drives readers crazy, too.  Fluff adds no value.

And I’m guilty of generating these terms myself.

The trick is to make copy concise, clear, and actionable.

Keyword: Usability

I’ve been lucky enough to participate in several “Writing for the Web” workshops as part of Nielsen Norman Group Usability Week Conferences.  

When writing for the web, or in any marketing communications,  experts  remind us: that “people read very little on Web pages. They tell us “marketing communications folks not to waste word count on generic, feel-good material. It's not going to make prospects feel good anyway. They care only about getting their problems solved as quickly as possible so they can leave your site.”

Amen to that!

Enough Said

I just visited the Bullshit Generator again and it randomly spewed this phrase: deliver cross-media schemas.  There are a few clients I know who would love that phrase, but what the heck does it mean?

Please, hold the fluff!  

Meaningless Words and Blah Blah Text: Three Buzzwords to Avoid

“”When I use a word,’ Humpty Dumpty said, in a rather scornful tone, ‘it means just what I choose it to mean, neither more nor less.’” L. Carroll, Alice in Wonderland

As another year comes to a close, folks are taking stock of the year in buzzwords – especially pertaining to business-to-business marketing communications.

It can be fun reading posts about “PR Buzzwords” or “Overused Words in LinkedIn profiles” – but it can be painful, too. 

As a marketing communicator, I’ve written a fair share of content with words like  “Value Add,” Award-Winning,” “Industry-Leading,” “Mission Critical” and “Thought Leader.”

Beware the Blah Blah

Granted, these are useful concepts in PR or marketing communications.

Yet terms like these and others quickly become meaningless and instead of adding “more” they start to mean “less” as so aptly put by Humpty Dumpty in the quote above.

In fact, they become “blah blah” text, and are best deleted.

The Long and Short of It

Mark Twain once said about an essay or a letter he had written, “I am sorry this is so long. I didn't have time to make it shorter.”

It takes time to write concise and compelling text.  One must first capture the essence of the idea, write an initial draft, go back and reorganize, then return a third or fourth time to “slash and burn” meaningless blah blah that adds no value. 

Top 3 Offenders of 2010
In the spirit of “slash and burn,” here are my suggestions for the top 3 offending blah blah terms of 2010.

• Transformative – This isn’t a word.  Using the word in a proposal or marketing blurb does not make it so. Exactly what does "transformative" mean anyway?  This is a major blah-blah word. Best avoided 
• Deep Dive – I hate hearing this term in a meeting when it means, “to explore an issue or subject in-depth. "We should meet to do a deep dive on this issue." What’s the converse – a “shallow dive”? 
• Going Forward – This is “filler” and of no value.  It means “looking to the future” and can be deleted anytime you see or hear it, as in the following sentence:  "Going forward, we anticipate earnings improving in core industries, with even better results in the expanding diversified markets."   Simply remove “Going forward…” and the meaning of the sentence is not impacted.

Additional Resources

As for additional reading, here’s a suggestion for going forward. Visit these transformative websites to take a further “deep dive” into the subject:

BuzzWhack - demystifying business jargon & buzzwords - check out the funny warning on the home page! 

The Ridiculous Business Jargon Dictionary - the most complete A-Z "blah blah" resource there is! 

Happy Buzzword-Free New Year!